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Clayton Cares Program


  • The Clayton Cares Program is an opportunity for qualifying individuals/households, small businesses and non-profits to apply for grant/forgivable loan funds to help respond to the negative economic impacts of the COVID-19 Pandemic.  This program is made possible as a result of one component of the American Rescue Plan Act (ARPA) passed by the Federal Government in March 2021.

    The Clayton Cares Program has both an individual/household component as well as a small business/small non-profit component.  Each is described more below including a link to apply.


    Household Clayton Cares Grant Opportunity

    The city is offering one-time available cash assistance of $1,500 per household through the Clayton Cares Program. You must be 18 years of age or older to apply. Only individuals residing within the Clayton city limits as of March 3, 2021 with 2020 household income below 50% of Contra Costa County area median income (see table below) are eligible to apply.  The required application (linked below) is to determine eligibility and gather details for distribution of American Rescue Plan Act (ARPA) funds.

    City of Clayton employees, members of the City Council and Planning Commission and their family members are not eligible for this opportunity. The City is separately offering a Business/Non-Profit Forgivable Loan through this program. Individuals can only apply for either the Household Grant or the Business/Non-Profit Loan, but not both.

    Once the complete application is submitted, the City will contact you within 30 days. We may use your contact information for the following purposes: to contact you regarding your eligibility, to coordinate funds distribution, to discuss additional disbursements, or to follow up after funds are received to inquire about their impact.

    If you have any questions or concerns, please contact the Clayton Cares team:

    Email: ClaytonCares@claytonca.gov or
    Phone: (925) 673-7300

    Application Period: December 1, 2021 – February 28, 2022.

    Grants are on a first-come, first-served basis and are accepted online through the City’s website at http://www.claytonca.gov or during regular business hours at Clayton City Hall (6000 Heritage Trail, Clayton, CA 94517).

    PLEASE ONLY USE THE BELOW DOCUSIGN APPLICATION LINK ONCE. ONE APPLICATION PER HOURSEHOLD OR BUSINESS. PLEASE DO NOT APPLY TWICE THIS WILL CAUSE PROBLEMS IN OUR SYSTEM.

    DocuSign will give you the option to complete the application at a later date and it will send you a link to the application in process. Please make sure to check the finish later button if you have not completed your application the first time you logged in to DocuSign.


    Small Business/Small Non-Profit Clayton Cares Forgivable Loan Opportunity

    The City is offering one-time available cash assistance in the form of a forgivable, no-interest loan of $5,000 per qualifying organization. Forgivable loans are provided on a first-come, first-served basis. Those that qualify must have gross receipts from 2019 tax returns greater than $5,000 and less than $2,500,000. The organization must provide services and/or sale of goods within the incorporated Clayton city limits and must either have a Clayton Business License effective prior to March 3, 2021 or provide other documentation to indicate that it operates a business that is exempt from the City of Clayton’s Business License program.

    City of Clayton employees, members of the City Council and Planning Commission and their family members are not eligible for this opportunity. The City is separately offering a Household Grant through this program. Individuals can only apply for either the Household Grant or the Business/Non-Profit Loan, but not both. Additionally, if an applicant has multiple eligible businesses, they may only apply for one loan.

    The loan will be forgiven in full if the organization meets both of the following criteria one year after disbursement of the loan proceeds:

    1. Continued services are rendered and/or goods sold within the incorporate Clayton city limits; and
    2. The organization has a current business license on file with the City or otherwise is exempt from being required to obtain a City of Clayton business license.

    If the organization fails to meet the forgiveness requirements, the loan is due and payable within 30 days thereof.

    Once the completed application is submitted, the City will contact you within 30 days regarding eligibility. We may use your contact information for the following purposes: to contact you regarding your eligibility, to coordinate funds distribution, to discuss additional disbursements, or to follow up after funds are received to inquire about their impact.

    If you have any questions or concerns, please contact the Clayton Cares team:

    Email: ClaytonCares@claytonca.gov or
    Phone: (925) 673-7300

    Eligibility: Organization must render services and/or sell goods within the incorporated Clayton city limits and satisfy the following criteria to be eligible to receive a forgivable loan:

    1. Must meet the definition of an “eligible small business/non-profit” as follows:
      1. A “small business” (sole proprietor, independent contractor, 1099 work, and or registered “for-profit” business entity such as C-corporation, S-corporation, limited liability company, partnership) that has yearly gross revenue of greater than $5,000 but less than $2,500,000 based on the most recently filed tax return; or
      2. A “small nonprofit” (registered as a 501(c) nonprofit organization) that has yearly gross revenues of greater than $5,000 but less than $2,500,000 based on the most recently filed Form 990; and
    2. Organization must have a City of Clayton Business License effective prior to March 3, 2021. If the organization is exempt from obtaining a City of Clayton Business License, based on the provisions of the Clayton Municipal Code, the organization must use another form of substantiation as an incorporated or certified business/non-profit organization operating in accordance with the State of California.

    Eligible Use of Funds: In accordance with Treasury regulations, the funds are expected to be used to reimburse those costs incurred due to business interruptions or business closures as a result of the COVID-19 pandemic, such as:

    1. All employee expenses including payroll costs, health care benefits, paid sick, medical, or family leave, and insurance premiums;
    2. Working capital and overhead, including rent, utilities, mortgage principal and interest payments (excluding mortgage prepayments), and debt obligations (including principal and interest) incurred before March 1, 2020 (i.e., in order to be an eligible debt obligation, the loan agreement, promissory note, etc., as applicable, must have pre-dated the pandemic and been entered into before March 1, 2020);
    3. Costs associated with re-opening business operations after being fully or partially closed due to state- or locally-mandated COVID-19 health and safety restrictions and business closures;
    4. Costs associated with complying with COVID-19 federal, state or local guidelines for reopening with required safety protocols, including but not limited to equipment, plexiglass barriers, outdoor dining, PPE supplies, testing, and employee training expenses;
    5. Any other COVID-19 related expenses not already covered (for the same period) through grants, forgivable loans or other relief through federal, state, county or city programs; and/or
    6. Any other COVID-19 related costs that are not human resource expenses for the State share of Medicaid, employee bonuses, severance pay, taxes, legal settlements, personal expenses or other expenses unrelated to COVID-19 impacts, repairs from damages already covered by insurance, or reimbursement to donors for donated items or services.

    Application Period: December 1, 2021 – January 31, 2022.

    Forgivable loans are provided on a first-come, first-served basis and are accepted online through the City’s website at http://www.claytonca.gov or during regular business hours at Clayton City Hall (6000 Heritage Trail, Clayton, CA 94517).

    PLEASE ONLY USE THE BELOW DOCUSIGN APPLICATION LINK ONCE. ONE APPLICATION PER HOURSEHOLD OR BUSINESS. PLEASE DO NOT APPLY TWICE THIS WILL CAUSE PROBLEMS IN OUR SYSTEM.

    DocuSign will give you the option to complete the application at a later date and it will send you a link to the application in process. Please make sure to check the finish later button if you have not completed your application the first time you logged in to DocuSign.